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Location: Al Khobar, Saudi Arabia

Job Sector: Construction, Engineering and EPC, Real Estate and Property Development, Saudi National Jobs

Our client is a leading Development Company with an excellent reputation across the region. We are looking for an experienced Purchasing and Contracts Manager to be based in Khobar, Saudi Arabia.

Job Overview

The Purchasing and Contracts Manager is responsible for planning, directing, guiding and monitoring all procurement processes, including vendor selection and vendor contracts. This will achieved by establishing effective strategies, plans, policies, procedures and standards that ensure that all consulting, contracting and material requirements for all projects are available as needed, within agreed project budgets and to expected standards. The role will support the aggressive growth and expansion of the Company in line with the Company’s overall strategic objectives.

Reporting to: General Manager

Responsibilities

  • Articulates the Company mission, vision, objectives within the Purchasing and Contracts Function, to align all procurement activity to the requirements of the overall business plan
  • Proactively strategic sourcing needs for the Company by reviewing the material requirements of the various projects; establish policies for strategic sourcing of such items
  • Oversees and reviews the development and monitoring of the Purchasing and Contracts Function annual plan, its budget and resources ensuring alignment with the Company’s overall strategy and direction
  • Design and oversees the development of required policies, procedures and processes within the Purchasing and Contracts Function
  • Proactively manage the various aspects of the Purchasing and Contracts function to ensure professional and timely provision of such services in line with Corporate Procurement Strategy, Policies and Procedures.
  • Liaises with all managers to ensure smooth flow of information, provide support and ensure timely delivery of all contracted services or materials for both new and existing projects
  • Oversees and controls the complete procurement cycle from identifying requirements through to receiving and distribution of goods and services
  • Leads the development and execution of innovative sourcing strategies and programs to meet present and future materials/ services requirements for the Company’s operations by applying advanced knowledge of supply chain principles, negotiation strategies and vendor relationship management
  • Develops a robust vendor base and enters into purchase agreements with the vendors for supplying the Company’s needs based on individual project requirements
  • Pre-qualifies and develops the preferred/ approved vendor list for different key materials and services across different geographies, in consultation with the respective vendors and in coordination with all Operations Department Managers
  • Coordinates with all concerned Managers during the preferred/ approved vendor list development, in order to utilize their experiences with a concerned supplier
  • Collects and shares supplier qualification and performance information from/ within respective projects for future preference and consideration
  • Sets procurement sourcing strategies for various types of supplies/ materials involving major high volume materials and systems, and monitor adherence of companies to set strategies
  • Establishes and manages strong business relationships with all Subcontractors and Suppliers
  • Reviews the consolidation, where applicable, of major materials demand (i.e. steel, cement, concrete, etc.) for greater negotiating power and lower costs (economies of scale), and coordinates with concerned companies the supplier awarding and delivery of materials
  • Participates with Operational Managers in the technical and commercial evaluation, negotiations and selection of the contractors and vendors, as appropriate
  • Reviews the minimum and maximum levels of stocked materials and determines the reorder point for standard and critical materials.
  • Provides guidance, support, leadership and management to the Purchasing and Contracts Function Management and Staff to ensure effective and efficient flow of work and to ensure that all staff recognize their fundamental roles in their respective functions to achieve the Company’s overall organizational objectives
  • Directs all activities related to sourcing and procurement including vendor identification, vendor quality certification and price negotiations
  • Leads negotiation of prices, terms and conditions of contracts to minimize potential risk and maximize discounts on procured material and parts, hence increasing marginal profits
  • Negotiates payment terms and discounts with the most important suppliers to secure the most advantageous price and service performance
  • Reviews and approves tender documentation in relation to pricing including instructions, general and special conditions and requirements, measurements, Bills of Quantity, specifications, and drawings
  • Becomes directly involved in direct purchasing when the values (or volumes) dictate as per the Delegation of Authority levels identified within the Delegation of Authority Matrix
  • Oversees the stock receipt and control process to confirm compliance with the Departments policies and procedures.
  • Conducts annual performance appraisal to review employees’ performance, carries out disciplinary meetings when needed, recommends salary adjustments, rewards and promotions based on employee performance result
  • Monitor the adherence of staff to the company’s guidelines, policies and procedures
  • Ensure effective departmental performance through the selection, development, deployment and motivation of competent staff
  • Reports and provides statistical and analytical consolidated reports to General Manager on the Departments performance
  • Participates in hiring department’s positions.
  • Communicates and discusses the function’s guidelines and procedures with employees to ensure responsibilities, authorities and accountabilities are defined and understood
  • As member of the Company management team, active participation in the relevant operational and executive meetings is expected
  • Undertaking other tasks as assigned by the GM from time to time

Key Skills

  • Business Reasoning
  • Strategic Planning
  • Visioning and Alignment
  • Managing People
  • Risk Analysis and Management
  • Supply Chain Management qualifications
  • Project Management
  • Active listening skills
  • Active learning – desire to learn
  • Identify importance of new information
  • Computer literacy
  • Team Leadership, Work Ethics and Values
  • Holding People Accountable
  • Results Management
  • Negotiating and Interactive Communication
  • Decision Making
  • Take responsibility
  • Handle pressure
  • Work to strict deadlines
  • Self-motivate
  • Hard working
  • Excellent verbal and written skills (fluent in Arabic, good ability in English)

Essential Requirements

  • Bachelor’s degree in Engineering preferably Civil Engineering
  • At least 10 years in total
  • Minimum 5 years in a similar role
  • Must have working experience in Real Estate and Construction
  • Open to male Saudi nationals only

Salary/Compensation

  • Salary to be used as a guide only and will reflect experience levels and interview performance
  • Salary is up to 20k SAR per month total package

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