OFFICE MANAGER: PRESIDENT'S OFFICE- Riyadh, Saudi Arabia
Our client is one of the top Saudi companies covering a broad range of industries. These include: manufacturing, construction, building industry, real estate, electronics, development, information technology, communication and investments.
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Construction/ Property/ Engineering/ Real Estate
-Open to Saudi nationals only
-Leading Saudi company
Based in their Corporate Head office in Riyadh the successful candidate will be able to demonstrate an organized, confident approach with a strong career history.
JOB PURPOSE
The successful Office Manager will report directly to the company President and organize and supervise all of the administrative activities that facilitate the smooth running of the President's Office.
CORE RESPONSIBILITIES:
•Answer telephone and email enquiries in an efficient manner, liaising with others and disseminating information as appropriate
•Coordinate the President's diary and travel arrangements, correspondence, appointments, chasing deadlines and filing
•Maintain an efficient record-keeping & filing system
•Ensure protection and security of files and records
•Management of information for the President management reports and meetings, including monitoring of budgets
•Organize meetings, prepare agendas and take minutes
•Design and implement office policies
•Establish standards and procedures
•Organize office operations and procedures
•Maintain an effective relationship with all stakeholders and customers
•Ensure effectiveness and efficiency of all office support operations & deliverables
•Perform other related duties as & when deemed necessary
ESSENTIAL QUALIFICATIONS
•Degree qualified
•Saudi Arabian national
•5 years minimum in a supervisory office management role
•Competency in strategic planning, implementation, and measurement
•Fluent Arabic/ English
•Knowledge of office administration management and supervision
•Ability to maintain a high level of accuracy in preparing and entering information
SKILLS
The incumbent must demonstrate the following skills:
•Excellent interpersonal skills
•Team building skills
•Analytical and problem solving skills
•Decision making skills, effective verbal and listening and communications skills in both English & Arabic
•Attention to detail and high level of accuracy
•Very effective organizational skills
•Effective written communications skills in both English & Arabic
•Computer skills including the spreadsheet and word-processing programs, and e-mail at a highly proficient level
•Stress management skills
•Time management skills
PERSONAL ATTRIBUTES
The successful applicant must maintain strict confidentiality in performing the duties of the Finance and Administration Officer. The incumbent must also demonstrate the following personal attributes:
•Be honest and trustworthy
•Be respectful
•Possess cultural awareness and sensitivity
•Be flexible
•Demonstrate sound work ethics & integrity
